The Ins and Outs of Employee Appraisal Forms
The employee appraisal form is a crucial document for accurately documenting performance review information while also facilitating meaningful, one-to-one discussions between a manager and their employees on a range of performance topics. This can include goals that have been set for the review period, standards of performance that are expected, the success that an employee has shown, future goals, and areas for employee development and training. Accuracy is a critical requirement given that evaluation forms are often used in discussions and negotiations related to the appropriate level of compensation.
Key considerations when designing employee appraisal forms
A number of factors will drive the type and structure of employee appraisal forms including:
- Who is being appraised - managers, supervisors, sales and marketing, technologists, highly skilled vs. unskilled, clerical, and others
- The type of skills, behaviors, and competencies that must be assessed
- The performance review process - who is conducting the appraisal, the number of reviews, whether the evaluation will include a self assessment by the employee
- The type and size of organization - whether employees must comply with industry regulated certification and special competency requirements
- The type of rating method that is used to assess performance - ranking, comparison with objectives, critical incidents, descriptive reports, rating scales, or a combination of these methods
Until very recently all of this information was captured using traditional paper-based systems. The mounting complexity of many employee review processes and the time to create, distribute, tabulate and file paper evaluations has motivated many organizations to move to manager-friendly, web-based employee evaluation forms.
Benefits of web based evaluation systems
Successful web-based evaluation forms offer compelling benefits over paper-based systems:
- Faster to complete and facilitate immediate feedback from reviewers
- More convenient for reviewers to use - they can complete employee evaluation forms when and where they like
- Easier to administer than paper-based evaluations – can instantly track status of all employee evaluation processes underway
- Saves time and money because information is stored in a digital format, eliminating reams of paper that must be handled and filed with clunky paper-based systems
- Easier to customize and change employee evaluation forms to meet the specific rating needs of different positions and occupational groups
- Offers greater confidentiality and security
- Managers and employees can access all past appraisals, and other information without HR intervention
- All relevant documents and supporting information like journal notes on an employee is available to a manager from one central location
- Can instantly generate strategic reports on performance scores, development plans, goals, etc
- And more
Industry leading web-based employee appraisal forms
Halogen Software incorporates all the above mentioned benefits and much more into Halogen eAppraisal™ - next generation web-based software that dramatically simplifies and streamlines the entire performance appraisal process.
Halogen eAppraisal™ comes standard with a host of industry leading features that support and automate the entire evaluation and review process. Our Line Manager Tools and Authoring Aids and Flexible Form features are particularly valued by HR professionals and managers because of their proven ability to greatly accelerate the process of creating the right appraisal forms - and writing professional, high quality employee appraisals. .
Specifically, our Line Manager Tools and Authoring Aids feature enables managers to write comprehensive, richly detailed employee appraisal forms that facilitate more meaningful and insightful employee performance reviews, all with effortless point-and-click ease. This powerful tool includes a:
- Comment helper with over 5,000 ready to use descriptions of various behaviors and competencies that can be used “as is” or it can be easily customized for each employee’s evaluation - invaluable for helping manager get over “writer’s block” while actually encouraging them to write more
- A pre-populated and completely configurable language sensitivity checker to ensure appropriate word use
Have a look at a screen capture that illustrates the comment
helper in action:
Our comment helper accelerates the development of more detailed employee appraisal forms by giving a manager fingertip access to descriptions of behaviors and competencies - all accessed using an intuitive, easy to use graphical interface. Managers love this feature. Employees appreciate the extra detail which helps with goal setting and career and development planning.
Our Flexible Forms feature enables HR professionals to easily build evaluation forms that support the specific appraisal process of their organization. There are virtually no limits to the type of forms or content or layout styles that can be created with the click of a mouse. Forms can be created in the language of the workplace and can incorporate any type of competency format or rating system, no matter how complex. Halogen also supplies a library of job descriptions and appraisal forms that can be edited to suit an organization’s needs.
More than anything, Halogen Software makes it possible to unleash the potential of your organization’s workforce through leading-edge employee performance management practices.
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